The Key Features of a Point-of-Sale System

December 6, 2021

There are many point-of-sale systems, but not all will suit your needs. Some systems work better for small businesses, while others are designed for large ones. You want something compatible with your type of business and has features that will help manage inventory, sales data, etc. Lets look at some features to see what would work best if important to you. 

What is a Point-of-sale System?

point-of-sale system is a computerized method for recording retail services, restaurant operations, and other business functionsSometimes they are also referred to as cash registers or POS systems. These systems are all about speed, ease of use, accuracy, and data tracking capabilities. 

How Do They Work?

When you purchase something using one of these systems, there are several steps involved, including scanning items on an electronic reader if necessary (usually needed when making certain types of purchase), entering payment information either by swiping a card through an attached machine or manually keying in the numbers, tallying up totals after everything has been rung up and pressing a button to finalize the transaction. 

It’s almost as simple as when you want to make changes in your system, like adding an item or removing one. It takes only seconds for someone with appropriate access privileges to update information on items, including prices, quantities available, or even how many times something has been ordered by customers (a great way of tracking trends). 

These systems are typically wired into compatible software that can be used either at home while managing data after hours or remote while away from the business location if necessary. This will depend upon which particular POS system is being used, but most provide this option for customer convenience. Some may need additional hardware beyond what comes standard, so be sure you know exactly what type of machine(s) you will need to use the system. 

POS systems have several features that benefit businesses. POS systems facilitate payment processing, but they are much more than that. Businesses can also use a POS system to generate sales reports, manage inventory, maintain positive customer relations, and manage employees. 

What Are Some Key Features of a Point-of-sale System?

POS systems include many different features, but several stand out as more important than others. Here is a list of key features and why they matter: 

Transaction management: This is the ability to track and manage all transactions, whether a customer pays for an item or your business takes inventory. This process helps businesses stay organized and keep everything running smoothly. 

Data storage: Data storage is necessary because it can be used in different ways when analyzing data from sales reports, financial records, point-of-sale system usage, etc. 

Customer relationship management: POS systems are also great for businesses because they can keep track of customer information, making it easier to provide good service and offer customized options. This is one way that businesses can compete more effectively against their competitors. 

Payment processing: This is one of the essential points-of-sale system features. It’s necessary to take payments from customers through credit cards, debit cards, checks, or cash. 

Inventory control: In addition to tracking purchases, a POS system also helps businesses keep track of inventory. This is important because it ensures they have enough items on hand and that things don’t run out unexpectedly. 

Multi-location functionality: If your business operates at multiple locations, you will want a point-of-sale system that can function within various locations. This is especially important for businesses with multiple physical locations and plenty of employees at each location to make sure the system runs smoothly. 

Employee management: Another key feature that many POS systems include are tools used to manage employees and keep track of their activity on your business’ time. This can be helpful in various ways, including ensuring that employees are paid appropriately and helping to reduce theft. 

Business analysis: Business owners need information on how well the business operates to improve or change the business. A quality POS system should provide this information so businesses can make informed decisions about their operations. 

Sales reporting: This is another essential feature that assists businesses in tracking their sales, determining which products are selling the best, and making changes as needed. 

How Do I Find Out if My Business Needs One?

POS systems are prevalent in small businesses because they provide so much flexibility at relatively low prices compared to retail establishments. It only makes sense for a small business to invest in a POS system because it will allow you, the owner or manager, to track inventory and activity while also ensuring that customers are adequately serviced. 

Suppose your business is involved in transactions with debit cards, credit card payments, or other types of electronic payment methods. In that case, investing in an affordable point-of-sale system is one of the smartest moves you can make. 

What Other Key Features Should I Consider? 

While all point-of-sale systems have essential features, your business may need additional specific functions to meet its needs. For example, retail stores will benefit from a POS system with credit card processing capabilities. At the same time, restaurants or any food service business will need features that help them keep track of inventory. 

How To Choose the Right POS System?

When you decide on which point-of-sale system to choose, make sure that your choice can meet all of the needs of your business. You will also want to look at what other businesses in similar industries use and determine whether or not it could work for you. These systems shouldn’t be looked at as an expense; instead, they should provide clear benefits. 

Begin by looking at the core features of a POS system. What is important to you? Do you want wireless functionality, or will your business not require this? Is it crucial that employees email receipts for their customer transactions, or can they print them out instead? It’s best if these questions are asked before shopping around for systems because, after all, no matter which one you choose, there will always be something else down the line that could have been included in your purchase - but wasn’t. 

Next, decide whether an online POS System would work better with your type of business and set up. Some businesses won’t need any electronic payment processing whatsoever. In contrast, others may never go into physical retail locations but sell their items online. 

Suppose you are looking to use the system for your online store and physical locations. In that case, it is wise to look into a POS System that can be used on several devices at once with multiple people working on them all simultaneously and one that offers customization capabilities - especially if employees have different roles within your company. This way, they will each still have access to everything they need without having too much information available in some areas than others might require and allowing managers or owners higher levels of control over what data is accessed where.


If you’ve been wondering how to improve or change your business, then a POS system is just what you need. Discover the benefits of these systems and determine if one would work for your company with this article on key features to look for before purchasing. 

A point-of-sale system can be an integral part of any retail establishment, restaurant, or other foodservice business that uses credit card processing or electronic payments methods. 

If you are looking into buying a POS System, make sure it has all the functions required by your specific needs, including those explicitly related to online stores and physical locations. 

When deciding which point-of-sale system will best suit your business needs, take some time first to consider what’s important to you and how your business will use it. 

If you plan on running an online store and a physical retail location, your POS systems should have features that allow access to both types of stores from multiple devices at once with customizable capabilities. 

By considering these key factors first, you’ll increase the likelihood of finding a point-of-sale system that will work for you and your business. 

BNG Point-of-Sale offers POS solutions that improve your bottom line. With a full selection of POS systems for various businesses, you’ll find the right tool to grow your business with the personalized support you need.

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